Manual Payables

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There may come a time when you would like to pay a reimbursable, study-related expense from MAESTRO.  Using the Create Payable page, a payment may be created for a specific payee and combined with other payables or processed separately.

To access the Create Payable page, from the (Browse) Payables page (shown in Figure 1 below), select the Create Manual Payable hyperlink in the sidebar.  


Figure 1: Payables Page – Create Manual Payable Hyperlink


By clicking on the Create Manual Payable link, you navigate to the page below in Figure 2.


Figure 2: Create (Manual) Payable Page


From this page you will create a manual payable.   See Table 1 below for available fields.  


Table 1

Payee*:

Using the look-up table, select the payee to assign to this payment.  (Note: If the payee name does not appear in this table, refer to Section 3.1.1 above to add a contact/payee.)  (*Required field.)

Description*:

Enter the description of the payment.  (*Required field.)

Amount*:

Enter the amount of the payment; numbers only; no currency characters.  (*Required field.)

Add To*:

Choose from the following:

  • Nothing – keep unattached (Selecting this keeps the payment unattached; no payment will be generated, but rather the payable record acts as a placeholder for a future payment.)
  • Most recent generated payment (Selecting this adds the current payment to the most recently generated payment, if the payment status is not complete.  If all payments for the payee are “complete”, you will receive an error message of: “No existing payment exists for this contact.”  Make another selection.)
  • New payment (Selecting this action generates this payment separately from other pending payments.)  

(*Required field.)


Click the “Create” button to process the desired action or “Cancel” to return to the previous page without saving changes.