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[NOTE: Contacts are created in the database prior to using the Payments and Trial Master File modules.  To create a contact, go to: Create a Contact.]


Throughout the course of a clinical trial, numerous documents are created that are required to be on file with the Sponsor, contract research organizations helping to manage the trial, and/or at the sites participating in the trial.  Some of these documents may be regulatory in nature and are required to be on file to comply with federal, state or other guidelines.  Others may not be regulatory in nature but are tracked during the course of a clinical trial.  

An example of these documents is shown below in Table 1 below.  [NOTE: This list is provided as a sample of documents that may be used during a clinical trial.  Study Sponsors will choose which documents are to be tracked.]


Table 1: Sample “Trial Master File” Documents

SAMPLE DOCUMENTS

REGULATORY IN NATURE?

SCOPE

Clinical Trial Agreement

Yes

Site-Level

CRFs (Case Report Forms )

Yes

Site-Level

CRF Instruction Manual

No

Site-Level

SAMPLE DOCUMENTS, continued

REGULATORY IN NATURE?

SCOPE

CRF Worksheets

No

Site-Level

Curriculum Vitae (CV) (Specify Role)

Yes

Contact-Level

Data Management Plan (DMP)

No

Study-Level

Financial Disclosure (specify role)

Yes

Contact-Level

Informed Consent Form (ICF) - Site Specific

Yes

Site-Level

Instructions for Use

Yes

Site-Level

Investigator Agreement

Yes

Site-Level

Investigational Brochure

Yes

Site-Level

IRB/EC Approval Letter- Protocol Version XX - Date ICF

Yes

Site-Level

IRB/EC Correspondence

Yes

Site-Level

IRB/EC Member Roster

Yes

Site-Level

Lab Normals/Certifications

Yes

Site-Level

Log - Authorization/Delegation

Yes

Site-Level

Log - Device AccountabilityProduct Tracking/Disposition

Yes

Site-Level

Log - Device Malfunction

Yes

Site-Level

Log – Monitor/Site Visits

Yes

Site-Level

Log - Subject Enrollment and Tracking

Yes

Site-Level

Log - Subject Screening

Yes

Site-Level

Log - Training for XXX

Yes

Site-Level or Contact-Level

Medical License(s)

Yes

Contact-Level

Notes to File

No

Any

Protocol - Version and Date

Yes

Site-Level

Site Qualification Visit Report

No

Site-Level

Site Initiation Visit Report

No

Site-Level

Site Visit Letters - Date

Yes

Site-Level

Statistical Analysis Plan (SAP)

No

Study-Level

Study Contact Information

Yes

Study-Level

Study Reports

No

Study-Level

Study-related Correspondence

Yes

Site-Level